Përshkrimi

Job Overview:

We are seeking a highly organized and proactive Executive Assistant with at least 4 years of experience in a similar position to support our CEO in managing the operational and administrative demands of a dynamic organization. The role is remote but requires close collaboration with the CEO and other team members to ensure smooth coordination of schedules, meetings, and follow-ups.

Key Responsibilities:

• Calendar Management:

• Manage and prioritize the CEO's appointments, meetings, and events.

  • Optimize scheduling to ensure efficient use of the CEO's time while minimizing conflicts.

• Meeting Coordination and Follow-Up:

  • Organize and prepare for virtual and in-person meetings, including drafting agendas and distributing materials.

  • Take detailed meeting notes, track action items, and ensure timely follow-up on deliverables.

• Travel and Event Planning:

  • Coordinate travel itineraries, accommodations, and logistics for business trips.

  • Assist in organizing virtual or physical company events, conferences, or team-building activities.

• Communication and Correspondence:

  • Act as the primary point of contact for internal and external communications on behalf of the CEO.

  • Draft, review, and manage professional correspondence, emails, and presentations.

• Administrative Support:

  • Maintain organized digital filing systems for documents and correspondence.

  • Handle confidential information with utmost discretion and integrity.

  • Assist with research and preparation of reports as needed.

• Team Liaison:

  • Facilitate communication and coordination between the CEO and other departments.

  • Help streamline processes to improve organizational efficiency.

• Time Management Assistance:

  • Proactively anticipate the CEO's needs and prepare necessary resources in advance.

  • Remind the CEO of critical deadlines, deliverables, and commitments.

Kualifikimet

Key Qualifications and Skills:

• Experience:

  • Minimum 4 years of experience in a similar role, supporting senior executives.

• Skills:

  • Exceptional organizational and time-management skills.

  • Strong written and verbal communication skills in English (Ukrainian and/or Russian is a plus).

  • Proficiency with productivity tools such as Microsoft Office Suite, Google Workspace, and project management software.

  • Ability to manage multiple priorities under pressure with strong attention to detail.

• Personal Attributes:

  • Proactive and resourceful with a solution-oriented mindset.

  • High level of professionalism, confidentiality, and discretion.

  • Adaptable and self-motivated, with the ability to thrive in a remote work environment.

If you are passionate and have the skills and experience we are looking for, we would love to hear from you!
Please note that only CVs in English will be reviewed.